Free Email Signature Generator
Create professional HTML email signatures in seconds. Choose from three template styles, customise your brand colours, add social links and a profile photo, then copy the ready-to-use HTML for Gmail, Outlook, or any email client.
3 Template Styles
Professional, Modern, or Minimal layouts to match your brand
Email-Client Ready
Table-based inline HTML that works in Gmail, Outlook, and Apple Mail
One-Click Copy
Copy the HTML or plain-text version instantly with a single click
Your Details
Fill in your information below. The signature preview updates in real time.
Choose a Template
Select a layout style for your email signature.
Live Preview
This is how your email signature will look in email clients.
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How to Add Your Signature
Gmail
- Click the gear icon and select “See all settings”
- Scroll to the Signature section
- Create a new signature or edit an existing one
- Paste your copied HTML signature into the editor
- Click “Save Changes” at the bottom
Outlook
- Go to Settings > View all Outlook settings
- Select Mail > Compose and reply
- Under Email signature, paste your HTML signature
- Set it as default for new messages and replies
- Click “Save”
Email Signature Best Practices for Sales Professionals
Your email signature is a branding touchpoint on every message you send. Follow these guidelines to make the most of it.
1. Keep It Concise
Include only essential information: name, title, company, email, phone, and one or two social links. A cluttered signature with quotes, banners, and legal disclaimers dilutes your message and looks unprofessional. Every element should earn its place.
2. Use Inline HTML, Not Images
Many email clients block images by default, which means an image-based signature may display as a broken icon. Use table-based HTML with inline styles (like the signatures this tool generates) so your information is always visible, even when images are blocked.
3. Match Your Brand Colours
Consistency across your website, pitch decks, and email signatures builds trust and recognition. Use your exact brand hex colour for links and accents in your signature. This tool's colour picker makes it easy to match your brand guidelines precisely.
4. Add a Professional Photo
A headshot increases reply rates because it humanises your outreach. Use a clear, well-lit photo with a neutral background. Host the image on a reliable URL (your website or a CDN) so it loads quickly for every recipient.
5. Include a Call to Action
Your website link or LinkedIn profile in the signature acts as a passive call to action. Prospects who are interested will click through to learn more about you and your company. Make sure those destination pages are up to date and reflect your current messaging.
6. Test Across Email Clients
Send a test email to Gmail, Outlook, and Apple Mail (at minimum) to verify your signature renders correctly. Check both desktop and mobile views. This generator produces table-based inline HTML specifically for maximum compatibility, but a quick test is always worth the effort.
Frequently Asked Questions
Everything you need to know about creating and using HTML email signatures
How do I create a professional email signature?
Use this free email signature generator to create a professional HTML signature in seconds. Enter your name, job title, company, contact details, and social links. Choose from three template styles (Professional, Modern, or Minimal), pick your brand colour, then click “Copy HTML” and paste the signature into your email client settings.
Why should I use an HTML email signature instead of plain text?
HTML email signatures display formatted text, clickable links, brand colours, and profile photos consistently across email clients. They look more professional than plain text, reinforce your brand identity with every email, and make it easy for recipients to click through to your website, LinkedIn, or other profiles.
How do I add an HTML signature to Gmail?
In Gmail, click the gear icon and select “See all settings”. Scroll down to the Signature section, create a new signature or edit an existing one, then paste the copied HTML from this generator into the editor. Click “Save Changes” at the bottom. Your new signature will appear on all outgoing emails.
How do I add an HTML signature to Outlook?
In Outlook on the web, go to Settings > View all Outlook settings > Mail > Compose and reply. Under “Email signature”, paste the HTML from this generator. Set it as the default for new messages and replies, then click “Save”. For the desktop app, go to File > Options > Mail > Signatures.
What information should I include in my email signature?
A professional email signature should include your full name, job title, company name, email address, and phone number at minimum. Adding your website URL and LinkedIn profile helps recipients connect with you. Keep it concise — too much information creates visual clutter and dilutes the impact.
Will the signature work across all email clients?
Yes. This generator produces table-based HTML with inline styles, which is the most compatible format for email clients. It works in Gmail, Outlook (web and desktop), Apple Mail, Yahoo Mail, Thunderbird, and most mobile email apps. Table-based layouts avoid the rendering issues that CSS-only signatures face.
Can I add my company logo or profile photo?
Yes. Enter the URL of your hosted profile photo or company logo in the Photo URL field. The image displays as a circular photo in the Professional and Modern templates. For best results, host the image on a reliable CDN or your company website so it loads consistently for all recipients.
How do I match the signature to my brand colours?
Use the brand colour picker in the generator to select your exact colour. You can click the colour swatch for a visual picker, or type your hex code directly (e.g. #2563eb). The colour is applied to your name, links, and accent elements across all three template styles.
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